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Policies & Forms
Learn about the policies that help us provide you with the very best of care.
Policies & Forms
Learn about the policies that help us provide you with the very best of care.
Appointment Policies
Scheduling an Appointment
Essex Pediatrics is available for you 365 days a year! (We are closed for appointments on Thanksgiving and Christmas, but a provider is still available through our answering service.) Urgent visits are available during the evenings and on weekends.
We do require an appointment for your child to be seen. Please call us during office hours to schedule a visit. When scheduling a sick visit, please call early in the day and ask to speak with a nurse. This will help us to see your child during office hours and before pharmacies close.
For urgent matters that cannot wait until business hours, call our office to be connected to our answering service. They will relay your message to the provider on call, who will call you back within 10-20 minutes.
Triage Nurses
During office hours, nurses are available by telephone to answer questions and offer advice. For questions that will not likely require an appointment, please call between 11 am and 4 pm when the telephone nurses have more time available to assist you.
For newborns, our nurses are happy to assist you with breastfeeding. Please call our office to schedule a time to meet with a nurse in the office.
Missed or Late Appointments
Missed appointments represent a cost to us and other patients who could have been seen during this time. Thank you for your understanding.
- Cancellations are requested 24 hours prior to the appointment.
- We reserve the right to charge for missed or late cancelled appointments.
- Several missed appointments may result in dismissal from the practice.
- If you are more than 15 minutes late, we may need to reschedule your appointment.
Minor Patients
For special custody arrangements or changes to current custody, please provide appropriate documentation, as we do not receive any information from the court.
Student Training
Our physicians and nurse practitioners volunteer their time participating in the education of student physicians and student nurse practitioners. When students are in the office, we will ask your permission to allow them to speak with you and examine your child. If you wish to be seen by your provider only, please tell the nurse.
Forms & Downloads
New Patient Forms
- Please complete the forms below in preparation for your first visit.
- New Family RegistrationComplete this form once for each family or household. You will need your insurance card(s).
- New Patient RegistrationComplete this form once for each new patient in the family.
Patient Records
Synchrosaic
- Synchrosaic Intake Forms
- Synchrosaic Vermont StatutesDownload and read this PDF document about relevant Vermont statutes.
Mental Health Provider Forms
- Eliza BehrsingClinical Social Worker
- Carter BradshawMental Health Coordinator
- Nicole BreslendLicensed Clinical Psychologist
- Cath BurnsPsychologist
- Cara CorneauPsychotherapist
- Nicole Giard-JeterLCMHC
- Nick HunterLicensed Psychologist - Master
- Sarah McCrackenClinical Social Worker
- Clara RiversClinical Social Worker
- Jessica ScottRostered Psychotherapist
- Jenn SpagnuoloLCMHC, LADC
- Gina WatsonClinical Social Worker
- Kathy YanulavichClinical Social Worker
- Shannon PorterMental Health Coordinator
- Marley PowdenClinical Social Worker
- Mental Health Group Interns2024-2025
School Medication Forms
If your child will be taking medication at school, the school nurse will need written permission from you and the doctor. If you child has been diagnosed with asthma and will need an inhaler at school, the school nurse will need an Asthma Action Plan from your doctor.
Please allow one week for completion of any school form.
Vaccination Policy
Vaccines are extremely important to your child’s health, and to the health of our community. They are also one of safest and most evidence-based services we provide as a practice. We welcome your questions and partnership in this process.
Requirements for School Entry
Many vaccines are required for school entry. At your well child check, immunizations will be reviewed with your provider.
You have access to your child’s immunization record 24/7 through your patient portal.
Vaccination Resources
- Vaccination Information StatementsThese fact sheets from the CDC include helpful information about more than 25 vaccines.
- Vaccine Safety: The Facts
- Recommended Immunization Schedules
- Immunization Action Coalition
- Vaccine Education Center
Specialist & Emergency Referrals
Many managed care insurance companies require prior authorization for specialty care and emergency room visits. Whenever possible, call our office for authorization before these visits to ensure your insurance company provides the payment outlined in your plan.
Mental Health Care Referrals
Essex Pediatrics will coordinate referrals for their patients to the mental health group. If your child is struggling with symptoms of mental illness please make an appointment with your Essex Pediatrics provider. After that appointment, our mental health coordinator will reach out to talk more about the process. Your child will be matched with a therapist based on their age, concerns, and insurance. We do often have a waitlist for individual counseling, but run regular therapy groups for a variety of needs that do not have a waitlist.
Essex Pediatrics
89 Main Street
Essex Junction, VT 05452
We are located in the Brickyard Professional Center.
Phone
(802) 879-6556
Fax (802) 872-8021
POISON CONTROL HOTLINE
1 (800) 222-1222
Office Hours & Urgent Visits
Outside of office hours, a provider is on call for urgent questions or concerns. If your child’s illness or injury is life-threatening, call 911.
Office phones open at 9:00 am, 7 days a week, with the exception of Christmas and Thanksgiving. For routine questions or refills please call Monday – Friday during regular office hours.
Standard office visits and same day sick visits are scheduled Monday–Friday from 9:00 am to 5:00 pm.
For urgent visits outside of regular office hours:
We do require an appointment for your child to be seen. To schedule an urgent visit, please call and ask to speak with a triage nurse.
Monday – Friday urgent visits may be scheduled after 5:00 pm.
Saturday and Sunday urgent visits are available after 9:00 am, for limited hours. Call early to make sure you get an appointment.
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